Holding support
Event Manual
Support Services for Each Phase
01 Steps toward winning the bid to hold MICE
We want to hold MICE in Hachioji.
1. Support the Tokyo metropolitan government and the Hachioji city mayor in sending letters of invitation
2. Present comprehensive advice and support programs regarding the MICE invitation
3. Support in selecting an event venue
4. Support in creating bid papers
5. Offer the Hachioji promotional video, photographic images, and sightseeing brochures
6. Welcome overseas visitors from the international headquarters and other associations.
We seek advice/prior event information
7. Offer a comprehensive consulting service to support preparation of the event
02 Steps before the event date
We want to establish a management system
8. Introduce a venue, hotels, Professional Congress Organizer (PCO), and support companies such as travel agencies
We want to raise funds.
9. Deliver subsidies for the event
We have subsidy systems for MICE. Please make use of it.
*For more details, please contact our staff at the Hachioji Visitors & Convention Association.
We want to conduct event PR activities to have more participants
10. Promote the event on websites
11. Offer the Hachioji promotional video and photographic images
12. Support PR activities at the previous venue to draw participants for the upcoming event
13. Provide a list of sponsors in Hachioji City and other related information
14. Arrange a press release
03 During the event period
We want to hold a welcoming ceremony.
15. Request that the Hachioji city mayor give a welcome speech at the opening ceremony
16. Introduce the local charms, cuisine, and sake that are unique to the region
17. Boost the welcoming atmosphere by using welcome banners and other decorations
18. Offer commemorative gifts for VIP guests
We want to hold public seminars for citizens.
19. Provide advice upon opening the seminars and offer support services for effective implementation
20. Support PR activities to gather participants
We want to improve the participants' satisfaction.
21. Introduce the local charms, special excursions, and hands-on programs unique to Hachioji
22. Arrange volunteer interpreters
23. Setup temporary tourist information booths
24. Offer sightseeing brochures and maps for participants.
25. Offer event support goods (congress bags etc.)
